Katy Amateur Radio Society, Incorporated Constitution
(February 15, 2011)
We, the undersigned, wishing to secure for ourselves the pleasures and benefits of the association of persons commonly interested in amateur radio, constitute ourselves the KATY AMATEUR RADIO SOCIETY, and enact this Constitution as our governing law. It shall be our purpose to provide communication in the public interest, to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of amateur radio within the community.
All persons interested in Amateur Radio Communications shall be eligible for membership. Membership shall be by application and voted on by club members as provided by the club By-Laws. Radio communication for club purposes is defined as communication between amateur stations solely with a personal aim and without pecuniary interest.
SECTION 1. The officers of the club shall be: PRESIDENT, VICE PRESIDENT, SECRETARY, TREASURER, and ACTIVITIES MANAGER. All OFFICERS of the club shall hold a valid FCC AMATEUR RADIO LICENSE.
SECTION 2. The officers of this club shall be elected for a term of one (1) year. Voting will be accomplished by mail-out ballots either by U. S. Mail or by internet E-Mail to Full Members, and Family Members who qualify. All ballots must be returned by the date and time scheduled by the election committee in order to be counted. Nomination for these offices shall be made at a meeting one month prior to the election meeting. An officer will not be eligible for reelection to the same office if election would result in a third consecutive term in office. If the election of an officer results in a tie vote, a roll call vote by the voting members present will determine the winner. Terms of office will begin and end in March each year, and elections will be one month prior.
SECTION 3. Vacancies occurring between elections must be filled by special election at the first regular meeting following the removal or resignation. The President shall have the power to appoint any member to fulfill the temporary absence of any Club Officer for a single function.
SECTION 4. Any officer of the club remaining absent for three consecutive regular meetings of the club, without first having obtained a leave of absence approved by the board of directors at a regular meeting, shall be deemed to have vacated the office. This vacancy must be filled in accordance with Section 3. Officers may be removed by a two-thirds vote of the membership present at a meeting. Any officer of the club may be removed provided that the officer is notified in writing of such motion not more than one week after the meeting. A two-thirds vote of the membership present is required for the motion to carry.
SECTION 1. The PRESIDENT shall preside at all meetings of this club, and conduct the same according to the rules adopted. The PRESIDENT shall enforce due observance of the Constitution and By-Laws; decide all questions of order, sign all official documents that are adopted by the club, and none other; and perform all other customary duties pertaining to the office of President.
SECTION 2. The VICE-PRESIDENT shall assume all the duties of the Club Emergency Coordinator and shall be responsible for coordinating programs for club meetings.
SECTION 3. The SECRETARY shall keep a record of the proceedings of all meetings, keep a roll of members, submit applications for membership, carry on all correspondence, read communications at each meeting, and mail written notices to members and shall at the expiration of their term turn over all SECRETARY items belonging to the club to the elected successor.
SECTION 4. The TREASURER shall receive and receipt for all moneys paid to the club; and shall keep an accurate account of all moneys received and expended. The TREASURER shall pay no bills without proper authorization (by the club, or by the concurrence of any other Club Officer). The Treasurer and any other Club Officer may jointly authorize expenditures up to $100.00, amounts over $100.00 shall be authorized by vote of the members at a meeting. At the end of each calendar quarter the TREASURER shall submit an itemized statement of disbursements and receipts. The TREASURER shall at the expiration of their term of office turn over all the TREASURER’S records belonging to the club to the elected successor.
SECTION 5. The ACTIVITIES MANAGER shall organize club member activities, plan and recommend contests for operating benefit, and advance club interest and activity as approved by the club. The ACTIVITIES MANAGER shall encourage new stations in reporting activities to the club newsletter and to the elected Section Communications Manager of the ARRL; all these things to make the reputation of the KATY AMATEUR RADIO SOCIETY and Amateur Radio Activities in the community as outstanding as possible. The ACTIVITIES MANAGER may appoint Traffic Committees or assistants to aid him in specific branches of activity.
SECTION 6. The Officers, Directors and Members of the club shall not be liable for the corporation’s debts.
The By-Laws provide for regular and special meetings. At the meetings, a minimum of one-fourth of the membership shall constitute a quorum.
The club, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization within its objectives as set forth in the preamble. Non-payment of such dues or assessments shall be cause for expulsion from the club within the discretion of the membership.
The club shall assist in methods to minimize interference in operation between stations of its members. It shall assist in formulating plans for disposition of any cases of interference to other radio services where reported as caused by any Amateur Station operation in the area of club jurisdiction. The club through designated Interference, Public Relations, and Operating Committees will provide technical advice to Members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and tile absence of spurious radiations from club member stations. The club shall also foster and guide good public relations.
This Constitution and the By-laws may be amended by a two thirds (2/3) majority vote of the ballots returned by the club’s voting membership. Proposals for amendments shall be submitted in writing, as motions, at a regular club meeting. Voting on the proposed amendments shall follow at the next regular club meeting. Ballots listing the proposed amendment(s) including the date and time of the next regular meeting must be submitted to voting members no later than fourteen (14) days prior to the next regular club meeting. Ballots must be completed and returned by the voting members on or before the date and time specified on the ballot.
Robert’s Rules of Order shall govern all club proceedings.