April 21st, 2021

Katy Amateur Radio Society Constitution

ARTICLE I Name of the Organization

The name of the Organization is the Katy Amateur Radio Society (KARS).

ARTICLE II Purpose of the Organization

It shall be the purpose of the KARS to provide communication in the public interest, to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism, individual operating efficiency and expertise and to so conduct club programs and activities as to advance the general interest and welfare of amateur radio within the community.

ARTICLE III Membership Requirements

All persons interested in Amateur Radio Communications shall be eligible for membership. Membership has various classes as defined in the By-Laws. Membership shall be by an application process defined in the By Laws


Meetings shall be held at a time and place specified by the Board of Directors in accordance with the By Laws.

Robert’s Rules of Order shall govern all club meetings and proceedings.

ARTICLE V Officers of the Organization

The officers of the club, which comprise the Board of Directors shall be:

Vice President
Activities Coordinator

All Officers of the club are required to hold a valid FCC Amateur Radio License. Should any officer have their license revoked or it expires then that officer shall immediately cease to be an officer of the club.

In general the Officers should endeavor to make the reputation of the KATY AMATEUR RADIO SOCIETY and amateur radio activities in the community as outstanding and impeccable as possible. In addition they will turn over all items belonging to the club to the elected successor at the expiration of their term.


(i) The Roles of the President

Preside at all meetings of this club, and conduct the same according to the rules adopted,

Enforce due observance of the Constitution and By-Laws.

Decide all questions of order.

Sign all official documents that are adopted by the club, and none other.

Send notices to members via email and website postings.


(ii) The Roles of the Vice President

Assume all the duties of the Club Emergency Coordinator.

Responsible for coordinating programs for club meetings.

(iii) The Roles of the Secretary

Keep a record of the proceedings of all meetings.

Keep a roll of members.

Submit applications for membership.

Carry on all correspondence and read communications at each meeting.


(iv) The Roles of the Treasurer

Receive and receipt for all moneys paid to the club.

Keep an accurate account of all moneys received and expended.

Submit to the board an itemized statement of disbursements and receipts at the end of each calendar quarter.

Pay bills after first getting proper authorization of the President and one other member of the board.


(V) The Roles of the Activities Coordinator

Organize club member activities.

Plan and recommend contests for operating benefit.

Advance club interest and activity as approved by the club.

Encourage new stations in reporting activities to the club newsletter and to the elected Section Communications  Manager of the ARRL.

At their sole discretion appoint committees or assistants to aid in specific branches of activity however these committees or assistants will have no standing in the normal procedures of the club.

ARTICLE VI Election and Removal of Officers

(i) Length of term

The officers of this club shall be elected for a term of one (1) year with another one (1) year following re-election.  Provisions for a third term are described in the By Laws

(ii) Election procedures

The election and removal procedure for officers of the club is described in the bylaws.



(i) Financial Liability

The Officers, Directors and Members of the club shall not be liable for any KARS debts.

(ii) Dues and Assessments

The club, by majority vote of a quorum at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business and livelihood of the organization within its objectives as set forth in the preamble. Non-payment of such dues or assessments shall be cause for expulsion from the club.

ARTICLE VIII – Amendments to Constitution and By-Laws

This Constitution may be amended by a two thirds (2/3) majority vote of the ballots returned by the club’s voting membership.

(i) Proposals for amendments shall be submitted in writing, email, or as motions at a regular club meeting. Voting on the proposed amendments shall follow at the next regular club meeting.

(ii) Ballots listing the proposed amendment(s) including the date and time of the next regular meeting must be submitted to voting members no later than fourteen (14) days prior to the next regular club meeting. Ballots must be completed and returned by the voting members on or before the date and time specified on the ballot.

(iii) In times of an official government declared national, state or local emergencies (Hurricane, flood, pandemic or other force majeur) the two thirds rule is waived to a simple majority.


ARTICLE IX Effective date

This Constitution of the Katy Amateur Radio Society becomes effective 11th January 2021 and therefore renders all previous documents of the same null and void.

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