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KARS BOD MEETING MAY 31ST

June 28th, 2021 Comments off

Minutes from the KARS BOD May 31, 2021

(Held on Wednesday June 2 due to May 31 being Memorial Day)

Original agenda:                                          

1. Apologies for absence

2. Treasurer report

3. Secretary report

4. Activities coordinator report

5. General discussion

Meeting notes:

In keeping with the continuing social distancing guidelines, our KARS board of directors meeting was conducted via Zoom. The original meeting was slated for May 31, but it being Memorial Day the meeting was moved to Wednesday June 2. The meeting started early at 7:20 pm.

  1. The original scheduled time for the meeting was 7:30 PM, but the meeting was started early and everyone was present at 7:20 PM.
  • The treasurer reported that the equipment insurance premium ($203) was paid. 
    • The liability insurance, which is separate, is $323.20 and is due in July. The liability insurance payment is cumbersome as we are unable to use PayPal to pay it.
    • Taxes were filed with the IRS before Tax Day, but no taxes were due.
    • Elmer accounts have been created on HamClubOnline.com and Jimmy Vance (NA5D), the Treasurer, will become an Elmer, too.
    • Money needs to be paid to Tidelands HAMfest for two swap tables ($15 each). Tidelands HAMfest will be on July 10.
    • Field Day will be on the 4th weekend in June (26th and 27th). Same rules as last year will apply, meaning that people can participate individually from home and have their results tallied and attributed to KARS. There will also be a contingent of members meeting in Cullen Park, after the breakfast, to set up radios and participate in Field Day. The park will not be reserved, unless there is a strong desire by the club members to do so. The reason is the park is very under-utilized.
  • The Secretary reported that the membership form for Jeff (Paul) Granstrom was still with the Treasurer, but during the Saturday breakfast we will organize a handover.
    • On Monday June 5 the Treasurer will walk the President and Secretary through the different features of HamClubOnline.com
    • The Secretary will go to the storage unit and make an inventory and take photos to assess possible items for the Tidelands HAMfest.
  • Due to the activities coordinator position remaining unfulfilled, there was no report presented.
  • General discussion
  1. A door raffle with prices will happen for the General Meeting in June, to increase the incentive to attend the monthly meetings at the fire station.
    1. A contact person was mentioned within CentrePoint as a potential speaker for the General Meeting.
    1. The BVARC Ice Cream Social for August is still on the agenda.

The meeting concluded shortly before 8:00 pm as the Technical Session was about to start and uses the same Zoom link.

Hielke Buddelmeijer

KARS Secretary

KI5JYX

Categories: Uncategorized

Kars BOD Meeting April 26th

June 2nd, 2021 Comments off

Original agenda:                                          

1. Apologies for absence

2. Treasurer report

3. Secretary report

4. Activities coordinator report

5. General discussion

Meeting notes:

In keeping with the continuing social distancing guidelines, our KARS board of directors meeting was conducted via Zoom. The meeting started at 7:40 pm 

  1. The VP joined late, but the other three board members were present from the start.
  • The treasurer reported that the new higher rate for the storage unit was paid ($72) and we are not getting the discount. The storage unit still needs to be cleaned out. Taxes are due after the MS 150 ride.
    • A few people still need to pay their membership fees.
    • We have 91 paid members out of 119 entries in the database (but 115 is a more accurate number)
  • The secretary reported on two potential new members, Michael Hunt and Miciah Hecker
  • Due to the activities coordinator position remaining unfulfilled, there was no report presented.
  • General discussion
  1. The Net Control script was updated by the President. Older files were archived.
    1. During Net Control on 4/27 the President will ask for suggestions on topics for the monthly presentations during our General Membership Meetings.
    1. We still do not have an activities coordinator. The suggestion was raised to perhaps re-purpose that position/description and establish something more relevant for the club. It was also suggested that if we do not fill that position within a reasonable timeframe the BoD will jointly come up with some activities for the club.
    1. The very first Virtual-In-Person (VIP) general meeting worked well. We need to work on capturing the activity within the fire station. The reception of members via Zoom into the fire station was great.
    1. The President raised the possibility of two members that could be asked to serve as Elmers. He was going to speak with them to see if they are interested.
    1. It was agreed the BoD needs to be kept in the loop on testing activities. The email for testing on the website diverts directly to the testing coordinator (Gerald), but there is some uncertainty if and when we will have further testing.
    1. A door raffle with prices will likely start in June, to increase the incentive to attend the monthly meetings at the fire station.
  • Other business
    • The Treasurer said he was thinking of a tailgate event at Cullen Park. TDXS had done one recently and we could potentially coordinate with them.

The meeting concluded shortly before 8:20 pm.

Hielke Buddelmeijer

KARS Secretary

KI5JYX

Categories: Uncategorized

KARS Monthly Meeting March 2021

April 21st, 2021 Comments off

Minutes from the KARS Monthly Meeting February 8, 2021

In keeping with the continuing social distancing guidelines, our KARS meeting was conducted via Zoom.  

The meeting was started at 7:30 pm with the Pledge of Allegiance. 

The meeting started off with an announcement that there were two slots available for Net Control on March 23 and 30.

Members were advised that membership dues are due by 1 April.

We did not secure a room for our face-to-face monthly meetings and the board and membership expressed the desire for a hybrid setup where members have the choice between joining in person and joining online.

We had a new member, George T Richards (WA9GUS; General Class) who was voted on by the members present. There being no dissenting votes he is now an official member of Katy Amateur Radio Society.

The working group lead by Louis Orlando (W5BWV) was asking for members to email their suggestions on membership recruitment and retention.

The treasurer reported that not all members had paid their dues yet and gave an update on the storage shed. The price was to increase to $72 in February, but we had countered with a lower offer. No news yet on that being accepted. The 5×10 storage unit is climate controlled.

The suggestion of an ice cream social with Brazos Valley was raised to establish potential collaborations.

The option of a DMR repeater for KARS was raised, but with the new one in Richmond that covers most of Houston there was not much to gain.

The meeting ended with a presentation by John Thurmond (K5JBT) on microprocessors. He showed what was possible with just a handful of dollars in equipment and a copy/paste code from freely available websites. During the presentation he showed how easy it was to create a light that would differ in brightness depending on the strength of the Rx signal. Specific equipment that was mentioned was: Pi Zero; Arduino ($30), Arduino Nano ($20), the Arduino Starter Kit ($36), and the Raspberry Pi Micro Controller (Pico RP2040 for $4). John showed that you don’t need advanced programming skills, and that there is a huge library that you can tweak to your particular purpose.

Meeting was adjourned at 8:30 pm

Hielke Buddelmeijer KI5JYX

Secretary KARS

Categories: Uncategorized